Privacy Policy

This policy explains what personal information Podcast Studio AZ collects, how we use and share it, and your choices. It covers recordings made at our Studio. Recordings made at the Studio, or stored by us, are licensed to third-party data partners, including data brokers, for training, quality improvement, research, and similar purposes. Everyone recording at the Studio does so with notice of this use.

1. Who We Are and What This Policy Covers

1.1 Podcast Studio AZ ("we," "us," or "our") operates a podcast and video studio at 627 W Enid Ave, Mesa, AZ 85210, the website podcaststudioaz.com (the "Site"), and related booking, course, and consulting services.

1.2 This policy applies to everyone who books, records, or appears in a recording at the Studio, as well as course students, job applicants, and Site visitors. Capitalized terms not defined here have the meanings given in our Terms and Conditions.

2. Information We Collect

2.1 Information you give us

Category	Examples	Who it applies to
Contact and identity	Name, email, phone, mailing address, business name	Everyone who books, signs, or contacts us
Account	Login email, password hash (managed by Supabase), booking history	Account holders
Payment	Billing name, billing address, last four digits of card (full card data is handled by Stripe)	Paying customers and students
Employment and payroll	Tax forms, ID for work eligibility, payment details, emergency contact	Staff and contractors
Signed agreements	Releases and licensing, storage, and work agreements, signature and date	Anyone who signs
Communications	Emails, messages, survey answers, support requests	Anyone who contacts us

2.2 Recordings

When you record or appear in a recording at the Studio, we collect audio, video, and images. These capture your voice, face, likeness, speech, and anything you say or show. We may also create transcripts and metadata, such as speaker labels, topics, language, timestamps, session details, and technical audio and video properties.

2.3 Information collected automatically

When you use the Site, we and our providers collect browser type and version, operating system, device type, pages visited, time on page, referring URL, approximate location, and IP address (anonymized where possible), through cookies and similar technologies.

2.4 Studio security footage

Common areas may be monitored by security cameras for safety and loss prevention. Security footage is kept separately from Recordings and is not used for Data Licensing.

2.5 Information from others

We may receive information from people who book sessions about others who appear in their recordings, from Data Partners about how licensed Recordings were used, from payment and scheduling providers, and from public sources.

3. How We Use Information

We use personal information to:

• process bookings, payments, refunds, and charges;
• create, manage, and secure accounts;
• provide recording, editing, course, and consulting services;
• hire, pay, and manage staff and contractors;
• produce, publish, and distribute our own productions;
• license Recordings to Data Partners as described in Section 4;
• communicate about sessions, accounts, and policy changes;
• send marketing about our services, courses, and promotions (you may opt out at any time);
• analyze and improve the Site and Services;
• keep the Studio safe and prevent fraud, misuse, and damage; and
• comply with law, enforce our Terms, and resolve disputes.

4. Recordings and Data Licensing

4.1 Which Recordings are licensed

All Recordings made at the Studio, and all Recordings we store, may be licensed to Data Partners. "Data Partners" means third parties that receive Recordings from us under a license, such as data brokers, data marketplaces, technology companies, model developers, and research organizations. Everyone who records or appears at the Studio agrees to this before recording, through our Terms, a signed agreement, or a release. Recordings of anyone under 18 are never licensed. Where we cannot confirm a person's consent, we exclude the Recording or remove that person's portions.

4.2 What is shared

For Recordings covered by Section 4.1, we may provide Data Partners with:

• audio and video Recordings, including voice and likeness;
• transcripts and captions; and
• metadata such as topics, language, duration, session date, speaker labels, and technical properties.

We do not provide Data Partners with payment information, government ID numbers, account passwords, or security footage. We share names or other direct identifiers only where the applicable agreement allows it.

4.3 How Data Partners use it

Data Partners may use licensed Recordings, and may sublicense or resell them to their own customers, for purposes including training, testing, evaluating, and improving models, software, systems, products, and services; quality assurance and quality improvement projects; research and development; benchmarking; and building and distributing datasets. Their use is limited by their agreement with us.

4.4 Protections we apply

• Screening. We review Recordings before delivery and remove or redact sensitive personal information we identify, such as addresses, phone numbers, account numbers, and health details.
• Contract limits. Data Partners must use Recordings only for permitted purposes, protect them with reasonable security, and pass these same restrictions on to anyone they resell or sublicense Recordings to.
• Digital replicas. Unless an individual separately agrees in writing, Data Partners and their downstream recipients may not use that person's Recordings to create a digital replica or synthetic voice imitating that identifiable person.
• Minors. Recordings of anyone under 18 are never licensed.

4.5 Voice and face data

Recordings contain voice and facial images. We do not create voiceprints, faceprints, or other biometric identifiers from Recordings to identify individuals. Data Partners may process Recordings in ways that analyze voice or facial characteristics, as permitted by their agreements and applicable law. Where a law requires specific consent for biometric data, we obtain it in the applicable release or agreement.

4.6 Limits on removal

Once a Recording is delivered to a Data Partner, it may be resold, sublicensed, or incorporated into datasets, models, or products, and generally cannot be retrieved or removed. We can stop future licensing of Recordings we control, as described in Section 10.

4.7 Compensation

We receive payment from Data Partners for licensed Recordings. Any compensation you receive for licensing is set by your agreement with us, and may take the form of wages, fees, reduced rates, storage, or payment. Under some state privacy laws, licensing Recordings for payment may be considered a "sale" of personal information. Sections 10 and 11 explain your rights.

5. Promotional Media

We may photograph or record the Studio and sessions for our own marketing on our website, social media, and advertising. Tell us in writing before your session if you prefer not to be featured. Promotional media is not used for Data Licensing.

6. How We Share Information

We share personal information only as described below.

Recipient	Purpose
Stripe	Payment processing
Supabase	Authentication and account management
Google (Calendar, Analytics, Workspace)	Scheduling, analytics, email
Vercel	Website hosting
Payroll, HR, and accounting providers	Paying and managing staff and contractors
Editing, storage, and transcription providers	Producing and storing Recordings
Data Partners, including data brokers	Data Licensing, as described in Section 4
Professional advisors	Legal, tax, and accounting advice
Authorities	When required by law, subpoena, or to protect rights and safety
A buyer or successor	In a merger, acquisition, financing, or sale of assets

Other than Data Licensing under Section 4, we do not sell, rent, or trade personal information. We do not share it for cross-context behavioral advertising, except through the analytics cookies described in Section 7.

7. Cookies and Analytics

7.1 We use essential cookies to run the Site and keep you logged in, and analytics cookies, including Google Analytics, to understand how the Site is used.

7.2 You can block or delete cookies in your browser settings, and opt out of Google Analytics with Google's browser add-on. Blocking essential cookies may break booking and login.

7.3 Where required by law, we honor Global Privacy Control signals as an opt-out of sale or sharing for that browser.

8. Data Security

We use reasonable administrative, technical, and physical safeguards. These include encrypted connections, access controls on Recordings, limited staff access, and vetted service providers. Recordings delivered to Data Partners are transferred through secure methods. No system is completely secure, and we cannot guarantee absolute security. If a breach affects your personal information, we will notify you as required by law.

9. Data Retention

Information	How long we keep it
Account and booking records	While your account is active, plus 3 years
Payment and tax records	7 years
Session files	Up to 30 days after the session, unless we agree to store them longer
Recordings used or stored for Data Licensing	As long as needed for Data Licensing, which may be indefinitely, or until you request exclusion (then deleted within 30 days)
Signed releases and agreements	As long as the related Recordings are used, plus 7 years
Security footage	Up to 30 days, unless needed for an incident
Site analytics	Up to 26 months
Employment records	As required by law

We may keep information longer when needed to comply with law, resolve disputes, or enforce agreements. Copies already held by Data Partners are governed by their agreements with us.

10. Your Rights and Choices

10.1 Subject to applicable law, you may ask us to:

• access the personal information we hold about you;
• correct inaccurate information;
• delete your account and personal information;
• receive a copy of your data in a portable format;
• opt out of marketing emails, using the unsubscribe link or by contacting us; and
• opt out of Data Licensing of Recordings you control, as described below.

10.2 Data Licensing exclusion. You may ask at any time to be excluded from future Data Licensing and to have stored Recordings deleted. Email podcaststudioaz@gmail.com with "Data Licensing Removal" in the subject line. Within 30 days we will stop licensing those Recordings, delete our stored copies (except records we must keep by law), and confirm in writing. Recordings owned by Podcast Studio AZ are governed by the applicable agreement. If you received reduced rates or free storage in exchange for licensing, exclusion ends that storage and may change future rates, so download anything you want to keep first. Recordings already delivered to a Data Partner generally cannot be retrieved or removed.

10.3 How to make a request. Email podcaststudioaz@gmail.com with "Privacy Request" in the subject line, or call 480-278-5850. We will verify your identity before acting and respond within 45 days, or as required by law. You may use an authorized agent with written permission. We will not discriminate against you for exercising your rights.

10.4 Appeals. If we deny your request, you may appeal by replying to our decision. If you remain unsatisfied, you may contact your state attorney general.

11. State-Specific Rights

Residents of California, Colorado, Connecticut, Virginia, Texas, Oregon, and other states with comprehensive privacy laws may have additional rights. These include the right to know what categories of personal information we collect, sell, or share; to opt out of the sale of personal information; and to limit the use of sensitive personal information. Where those laws treat Data Licensing as a sale, you may opt out of future sales of Recordings you control by contacting us as described in Section 10.3.

If you live in a state with a biometric privacy law, such as Illinois, Texas, or Washington, we will obtain any written consent that law requires before collecting or licensing biometric identifiers.

12. Children's Privacy

Our Services are not directed to children under 13, and we do not knowingly collect their personal information. Minors may appear in sessions only with a parent or guardian's signed consent. Recordings of anyone under 18 are never licensed to Data Partners. If we learn we have collected information from a child under 13 without verified parental consent, we will delete it promptly.

13. Changes to This Policy

We may update this policy. We will post the new version with a new effective date and email account holders about material changes. Changes that expand Data Licensing will not apply to Recordings made before the change without written consent.

14. Contact Us

• Podcast Studio AZ, 627 W Enid Ave, Mesa, AZ 85210
• Email: podcaststudioaz@gmail.com
• Phone: 480-278-5850
• Hours: Mon to Fri, 9 AM to 5 PM